COVID-19 Response

Up to Date Wesleyan College Response to COVID-19

Wesleyan College continues to monitor the impact of the coronavirus (COVID-19) and has adopted the practice of social distancing. College leaders have taken new steps to protect our community and do our part to contain the spread of the virus. These steps are similar to Governor Kemp’s announcement on March 16 ordering the closure of public schools, colleges, and universities. Beginning March 23 until further notice Wesleyan College operations and instruction will continue as outlined below in FAQs. Please know that we are taking these precautions with the health and safety of our students, faculty, and staff and their families in mind. We will update you regularly as this global health emergency unfolds. 

Visit the Coronavirus Disease 2019 (COVID-19) resource site for the latest information.



FROM THE PRESIDENT

Vivia stands outside smiling with arms crossed.

MAY 4, 2020

I hope you and your families are well as we continue to envision our lives and work amid the uncertainties of the COIVID-19 pandemic. I am so ready to see life return to our campus, and I hope you will support the changes that we must make in order to maximize the safety and health of our students, faculty, staff, and visitors. 

We will be so excited to welcome students back to campus in August. We have heard that everyone is hungry for social interactions, classroom discussions, and opportunities to participate in our very special Wesleyan community. It’s been a difficult spring for all of us, but we are WESLEYAN STRONG!

As we continue to develop policies and procedures to promote the health and safety of our campus, we encourage you to check the website frequently for updates. For now, find the tab below that relates to your status on campus for early details on the way we plan to live and learn in our community.

Sending Wesleyan love,

Vivia L. Fowler signature
Vivia Fowler
 

CONTACTS 
Faculty Provost Melody Blake
Staff Meagon Davis
Residential Students Dionne George
Commuter Students Christy Henry
Academic Support Latasha Andre
ADA Accommodations Jill Amos
Health Services Ashlie Pullen
Counseling Services Myrana Craig

 

General Information
 

STUDENTS | Commencement

Dear Seniors:

Can you believe your final semester at Wesleyan College is almost at an end? We miss seeing your smiling faces everyday and we are so proud of your accomplishments, especially under the current unusual circumstances. We know you want to celebrate the end of your Wesleyan experience and so do we. Below you’ll find some special things we are working on to honor you before you graduate.

Senior Toast

You won’t be able to come to the Bradley House to toast your graduation, but be on the lookout for a surprise in the mail from the Alumnae Association. Join us virtually on Thursday, May 14, 6:00 pm for a virtual Senior Toast to open your surprise package together. Save the date. Details will follow.

Baccalaureate Service & Conferring of Degrees

Join us for a virtual baccalaureate service on Friday, May 15 at 7:00 pm. The Reverend Dr. Tyler Schwaller is planning a meaningful interactive service of worship to honor the occasion of your graduation. Save the date. Details will follow.

On Saturday, May 16, at 10:00 am, the president and the provost will read via video presentation the names of May graduates and pronounce their degrees conferred. Save the date. Details will follow. At the end of the presentation, we will have a video of our graduates, so please send us a picture of yourself by Friday, May 8, and we will include you in the video. You may send a picture to awiggs@wesleyancollege.edu.

Graduation

Seniors, in a recent survey, overwhelmingly you responded that you do not want a virtual commencement ceremony, so we have a plan that will fulfill your goal of walking across the stage of Porter Auditorium while keeping you, your faculty, and your family and friends safe. If conditions and CDC guidelines allow, we will have August commencement ceremonies for seniors as follows. 

  • Nursing students will have their pinning and graduation ceremony on Friday, August 7, at 6:00 pm. 
  • All other undergraduates will graduate on Saturday, August 8, time to be determined. 
  • If you choose not to participate in your ceremony, you must notify the provost in order to graduate in absentia (mblake@wesleyancollege.edu). If we receive your request to graduate in absentia by May 1, and if you have completed all graduation requirements, we will mail your diploma to you in late May and refund half of the graduation fee. Otherwise you will receive your diploma at the ceremony. This only applies to the Class of 2020 whose date for graduation was moved due to the COVID-19 pandemic. When we know how many graduates to expect, we will assign your ceremony time and let you know how many guests you can invite in order to keep everyone safe. 

Thank you again for your patience as we try to respond to your requests amid daily changes in our circumstances. Stay well! Finish strong! We are proud of you!

Sincerely,
President Fowler

 

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What does this mean for students who expect to graduate in May and August?

We will reschedule our commencement ceremony for hopefully late summer. Your degree will still be conferred at the end of the academic semester (if you have completed all the requirements.) You can request a copy of your transcript which shows you have completed your degree if you need this for employment or graduate school. Diplomas will be given when the ceremony occurs (or by mail after the ceremony if you can ot attend the rescheduled ceremony.) Graduating students can expect monthly updates about graduation events. 

STUDENTS | Plan for Fall 2020
UPDATED MAY 12

It’s been a difficult spring for all of us and for now, we must make plans week to week and month to month to remain the best Wesleyan we can be under the circumstances. Here is our plan for re-opening the campus as we prepare to welcome you back to campus for the fall semester.

Changes to our Academic Calendar:

  1. We will start classes as scheduled on August 17, but we will end the semester one week early, on December 4. 
  2. After November 20, students will not have to be on campus for any instruction.
  3. All split term B classes will be online.
  4. Faculty are preparing their classes so that some of the instruction during the semester is done remotely. This will ensure that students who have health issues will be able to continue with instruction, even if they cannot come to the classroom, and yet all students will have the opportunity to still have a Wesleyan classroom experience.
  5. We will spread out our classrooms so that students do not share desks and can maintain appropriate distances from each other.
  6. We will not hold large group events on campus, unless they can be held with 6 feet of physical distance between the participants.

Residence Halls:

  1. We will continue to utilize our full-time nurse practitioner and telehealth, so students do not have to leave their room if they are sick. 
  2. We have prepared space in our resident facilities to isolate residential students who experience any COVID symptoms.
  3. Residential students must agree to minimum standards for cleaning their personal spaces and shared spaces in suites and apartments.
  4. National, our housekeeping contractor, will follow strict CDC protocols for cleaning halls, doorways, and lounges.

Campus Facilities:

  1. We are working on stringent criteria and protocols for when employees and visitors can be on campus and when they cannot. If people are experiencing COVID symptoms, they will be asked to stay off campus.
  2. We plan to equip all classrooms and meeting spaces with cleaning materials and protocols, so spaces are cleaned before and after each use. We will place hand sanitizer stations at each of our doors, elevators and in shared spaces.
  3. National, our housekeeping contractor, will follow strict CDC protocols for cleaning shared spaces.
  4. Metz, our food service contractor, will follow new protocols with staff serving the food, tables more spread out, and some outside dining options available.
  5. We will revamp our campus activities so that we can be SOCIAL while we PHYSICALLY distance from each other. The same great Wesleyan traditions and experiences will continue; they just might look a little different from how they did in the past.

As we continue to develop policies and procedures to promote the health and safety of our campus, we will keep in mind the importance of community. We are One Wesleyan, and we care deeply about one another. We will work through this together, remaining WESLEYAN STRONG.

STUDENTS | Support Assistance

Who do I contact if I need medical care? 

Ashlie Pullen, Director of Health Services is available for sick visits through a telehealth format. She is not accepting routine or non-urgent care appointments at this time. If students are off-campus, they are encouraged to seek medical attention through telehealth through their insurance carrier or local healthcare provider. Students should book appointments online at https://ashliepullen.youcanbook.me/ and Ashlie will send a link for the telehealth website. Prescription refills for established patients can be requested through e-mail at apullen@wesleyancollege.edu.

Students on the Wesleyan student health insurance plan can connect with free online professional licensed counselors through BetterHelp, as well as medical doctors through HealthiestYou.  

Are counseling services available?

Yes. Myrana Craig, our personal counselor is available through video conferencing. To make an appointment visit, https://myrana-craig-counseling.youcanbook.me/. Myrana will send a link for the video conferencing website from Enhance Behavioral Health. See the Counseling Services website for additional resources. 

What do I do if I need to come to campus to get something?

If for any reason you need to return to campus, e-mail Dean Christy Henry immediately at chenry@wesleyancollege.edu or call (478) 461-7787 for permission and a time you can come to campus. No personal belongings can be picked up after 5:00 PM on Monday, March 23. The residence halls are closed to all non approved residents.

What do I do if I work on campus?

All student employment has been suspended unless you have been asked by your supervisor to perform a function remotely. Individual supervisors will let you know if they have remote work for you to complete. 

STUDENTS | Academic Policies

How do I withdraw from a class? 

The withdrawal date for regular term classes has been extended until Friday, April 10. Submit the form found on Wesnet > Student > Registrar Office Forms > Withdrawal from a Class 

What is the drop/take deadline for Split Term B? 

The drop/take period for Split Term B Day Program classes has been extended to Friday, March 27.

Can I choose the credit/no credit grading option?

Instead of receiving a letter grade, you may opt to receive a “credit/no credit” grade. We have changed the rules of this semester and a student may take all eligible classes with this grading option. How it works is if you get a 60% or higher in the class you will receive “credit” for the course. If you get a 59% or lower you will get “no credit.” You have until the last class scheduled class day before final exams, (Wednesday, May 6) to decide. If you want to exercise the credit/no credit grading option, submit this form.

 

A few things to know:

  1. A grade of Credit/No Credit has no impact on your Wesleyan GPA. That means if you need to raise your GPA, this won’t do it! Some outside scholarships such as the Georgia HOPE scholarship consider no credit like an F. Wesleyan does not though.
  2. There are a few classes where this does not apply:
  • Pre-nursing students must have a letter grade in nursing prerequisite classes in order to be eligible to apply for the nursing program (MAT 130, 140 or 150, MAT 220, PSY 101, PSY 240, BIO 110, CHM 101, BIO 210, BIO 211, BIO 245). If you intend to apply for the Nursing Program, you should not opt for the credit/no credit grading option. 
  • Modern Foreign Language courses taken to complete the proficiency degree requirement. A letter grade of C or higher is required to receive proficiency credit.
  • WRI 100 or WRI 101 taken to complete the writing proficiency degree requirement. A letter grade of C or higher is required to receive proficiency credit.

Refer to the full new policy for specific details on the policy.

What if I can’t finish a class?

If you are unable to finish a class on time, your first step is to file a written request for an incomplete to your instructor outlining your reasons for the request. The instructor must submit an Incomplete Grade Form to the Provost of the College for approval. The Incomplete grading deadline for this semester has been extended to Friday, August 21. However, your instructor will set a deadline as to when you must submit unfinished work so that they can meet the grading submission deadline. In general, to be approved for an incomplete students are currently passing and have completed at least 50% of the work.

STUDENTS | Books & Technology Help

BOOKS

How do I get access to online books? 

Visit bookshelf.vitalsource.com to access free ebooks through May 25.

For instructions and FAQ's, see the VitalSource Digital Textbook Access document. It is located at WesPortal> Wesnet> Registrar's Office Student> General Information> VitalSource Digital Textbook Access. To access free materials, you must use your wesleyancollege.edu email address to log in or create an account.

How do I mail my books back? 

At the end of the semester, you will need to follow the following procedure:

  1. Log into WesPortal>Student tab>eCampus Book Portal
  2. Click on “Return Rentals”
  3. Click on “Return My Rental for Free”
  4. Select the quantity of the book(s) you would like to return (digital bookshelf items will not need to be returned)
  5. Click “Print Label & Complete Return”
  6. Print the shipping label and packing slip. The packing slip must be inside the box when you return your textbooks- please make sure all listed items match with the textbooks inside the box. **If eCampus supplies you with more than 1 shipping/packing slip label, please put those slips in separate boxes along with the matching textbooks. Do not consolidate all textbooks into one box if you have more than 1 UPS shipping label (believe us- this is important!).
  7. Tape up the box, place the label on the outside of the box, and ship!
  8. You may drop off your return package to any UPS location.

If you wish to keep your textbooks voluntarily or do not return your books, you will be charged 50% of the list price. To do this, simply keep your books and you will be billed on your Wesleyan student account when we close the process out with the textbook vendor. eCampus customer service may be contacted directly at (844) 523-9055 or via e-mail bookstore@ecampus.com.

 

TECHNOLOGY HELP

How do I change my Canvas notification settings so I don’t get notified every time a faculty member makes a change to the course?

Now is a great time to update your Canvas account settings. Log in to Canvas and go to Account/Notifications. On this screen, you can determine which types of notifications you would like to receive from Canvas. We recommend you click the checkmark for “right away” next to Announcements, Conversations, Due Dates, Submission Comments, and Administrative Notifications. These are pieces of information you will want to receive right away via an e-mail notification. For all other types of information, you can choose to receive notifications in a daily or weekly summary or not at all.

Do I need to check e-mail?

You should always check your Wesleyan e-mail account daily for one-on-one communications from faculty, classmates, or other campus departments. You may wish to download the Gmail app and the Canvas Student app to your cell phone for checking messages and your Canvas course sites on the go.

Who do I contact if I am having technology troubles?

Students may obtain technology assistance by clicking on the Computer Help Desk link from the left menu on the home page of Wesportal. You will be prompted to enter a help desk ticket. If you are unable to enter a ticket please leave a voice message at (478) 757-5239. 

What if I do not have Internet access? 

Free Internet access is being offered by several companies. You can enroll with Spectrum at 1-844-488-8395. Installation fees will be waived for all student households. Comcast is offering a free “Internet essentials package for households that qualify. There are two dedicated phone numbers: 1-855-846-8376 for English and 1-855-765-6995 for Spanish. Or, to sign up, you can visit the Internet Essentials from Comcast website. Xfinity WiFi will be free for everyone at hotspots, including non-Xfinity Internet subscribers. Review this map of locations for more information. 

What type of device and requirements are needed to access my coursework remotely?

  • A computer that has been purchased within the last three years.
  • A high speed internet connection – broadband wired or wireless (3G or 4G/LTE). Minimum bandwidth is 600kbps (up/down) and recommended is 1.5 Mbps (up/down). Check your Internet bandwidth using Speedtest.
  • A microphone – built-in to your computer or USB plug-in or wireless Bluetooth.
  • Speakers- built-in to your computer or USB plug-in or wireless Bluetooth.
  • A webcam - one which is built-in to your computer or one that connects to your computer via USB.  

If you do not have a device that meets these requirements, contact Christy Henry at chenry@wesleyancollege.edu immediately.

I need Microsoft Products to complete my assignments. How do I access Microsoft Office 365 for free?

Students can load Microsoft Office 365 on their personal computers using their Wesleyan e-mail address at no charge, by going to the Office 365 Education website. You can load the software on up to five computers. PC and Mac versions are available. You have the option to load the software on your computer or you can access it and use the Web version which does not require an install. 

STAFF AND FACULTY
UPDATED MAY 12

Campuses all across the country are trying to reinvent themselves for a future that will never return to “before COVID.” We must do the same. Our Board of Trustees has appointed an ad hoc committee to explore ways to help Wesleyan, and they have been working tirelessly for several weeks. We must soon begin a new round of strategic planning, and now, more than ever, we need creative minds to help us plan for the future. I hope you will all be part of that process.

But for now, we must move from week to week and month to month, being the best Wesleyan we can be under the circumstances. Here is our plan for re-opening the campus as we prepare for the fall semester.

May 4

  • Staff may return to their offices during May, as long as they adhere to HR COVID-19 work protocols which you will receive soon.

June 1 - 11

  • Staff will return to work with a goal of no more than 50% on campus at a time for two weeks.
    • Supervisors will work with staff to stagger schedules
    • Vulnerable populations are encouraged to continue remote work, if possible
    • Rearrange offices if necessary for distancing
    • No work on June 5 & 12
    • Willet Library will be open to students

June 15 - 25

  • Increase staff on campus to 75% for remainder of June.
    • Vulnerable populations are encouraged to continue remote work, if possible
    • No work on June 19 & 26

July | TENTATIVE – DEPENDING ON COVID-19 SITUATION

  • July 6 - All staff back for on-campus work unless special arrangements have been made with supervisors.
  • Campus open to visitors, including prospective students; social distancing will be practiced
  • Mathews Athletic Center opens
  • Willet Library will be open to the public by appointment
  • July 20-24 - 4 one-day sessions for orientation of new students, limiting numbers of students and family members
  • No work on July 3, 10, 17, 24, 31

August |  TENTATIVE – IF SITUATION AND CONDITIONS ALLOW

  • August 7, 7pm - Nursing graduation & pinning ceremony, Porter Auditorium
  • August 8, 10am – EMBA and M.Ed. graduation ceremony, Porter Auditorium
  • August 8, afternoon – Undergraduates (non-nursing) graduation ceremony, Porter Auditorium.
    • Time TBA depending on how many ceremonies we need in order to limit numbers.
    • Separate reading of Wesleyan College of Guangzhou University graduates with President & Provost
  • August 15 – New students move in
  • August 17 – Classes begin

My friends, I know one thing for sure: you are all devoted to Wesleyan, to our students and to each other. I am confident that we will not just survive; we will thrive in the future. We may not look just like we do today, but we will be stronger. We must be stronger. Our students, our alumnae, and our community are counting on us. I look forward to seeing you soon.

 


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Will I still report to work at my normal time?

If you are working remotely, follow normal work protocols and report to work at your usual times. If you’re sick, please use sick time. Otherwise, continue your work remotely.

Will I still be able to clock in/out remotely?

Employees who clock in/out will have access to log your hours and clock in/out from your phone or computer at home. If you are unable to do so, you may send Whitney Foster your hours and she can enter them for you. Click here for your personal RPO/Swipeclock to enter your time.

As a supervisor, will I still need to approve time?

A reminder will be sent to supervisors to approve time.

What if I am sick, caring for a sick family member or planning to take vacation time?

If you are sick, please use your sick time. This can be requested through your RPO account. Do not clock in/out if using sick leave. If you plan to be out of town and are not working, vacation time will also need to be requested. 

What if I receive a paper check?

For those employees who receive a paper check, please make sure that your address in the payroll system is correct, as your check will be mailed to that address.

Is there a chance I will be laid off?

We do not anticipate any layoffs of full-time staff during this fiscal year which ends June 30, 2020.

Is my building closed/locked? Are staff permitted on campus if they need access to their offices?

All campus buildings will be locked and inaccessible to anyone without a key to that building. Staff and faculty may access their own offices if necessary as long as they practice social distancing.

Staff who continue to work on campus will not gather in groups of 10 or more and will keep a distance of six feet from each other when working together.

Can I take my computer home to work remotely?

Yes. If you need access to Jenzabar EX you will need a VPN connection. If you only need a few files on their S: drive, you should save them to your Google Drive. You may obtain technology assistance by clicking on the Computer Help Desk link from the left menu on the home page of Wesportal. You will be prompted to enter a help desk ticket. If you are unable to enter a ticket please leave a voice message at (478) 757-5239.

Who do I contact if I’m having technology problems while working remotely?

You may obtain technology assistance by clicking on the Computer Help Desk link from the left menu on the home page of Wesportal. You will be prompted to enter a help desk ticket. If you are unable to enter a ticket please leave a voice message at (478) 757-5239.  

Can my office phone be forwarded to my cell phone?

To forward your office phone to your cell phone use the following instructions. This information is also on the Wesnet website.

Pick up the handset
Dial #79 plus the local seven digit number.
For long distance numbers dial #791 then the area code and seven digit number.

To cancel the call forwarding, pick up the handset and press the * button three times.

Can my office phone be forwarded to my email?

Yes, the IT department can do that for you. Click on the Computer Help Desk link from the left menu on the home page of Wesportal. You will be prompted to enter a help desk ticket. 

How will departments process mail?

The post office will be open Monday – Friday, Noon – 2:00PM.

How will the College keep me updated as things change?

You should check you campus email regularly and sign up for Wesleyan ALERTS, provides alert messages to your cell phone if you have not already. This website will be updated every time new information is available.

What is included in the Families First Coronavirus Response Act (FFCRA or Act)?

The Families First Coronavirus Response Act (FFCRA or Act) requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through December 31, 2020. READ MORE.

COMMUNITY | General Campus Info
  • March 23 until further notice – All undergraduate and graduate instruction at Wesleyan College will be taught remotely.
  • All campus-sponsored activities and travel are suspended until further notice.
  • No gatherings of groups larger than 10 persons will be permitted on campus, following the guidance of the Centers for Disease Control (CDC).
  • Willet Library is closed until further notice.
  • Mathews Athletic Center is closed until further notice.
  • The USA South Athletic Conference has been cancelled for the remainder of the season for all spring sports.
  • The safety of our students and our campus is primary, and to that end, we are restricting vehicular and foot traffic on campus to students, faculty, staff, and other essential vehicles (service, emergency, barn). All gates will be locked, and campus police will be stationed at the front entrance to monitor traffic. Campus, including the arboretum, is closed to the community. We apologize to those who enjoy visiting and walking on campus. We will reopen the campus as soon as possible.
CARES ACT | Higher Ed Relief Fund Report

30-Day Report for use of the Higher Education Emergency Relief Fund from the CARES Act.

Overview:
Per instructions from the Department of Education, Wesleyan College is required to post information to its website regarding distribution from the Higher Education Emergency Relief Fund from the CARES Act. Posting is required within 30 days of initial receipt of funds and updates every 45 days after.

Reporting Information:

  1. I acknowledge that Wesleyan College signed and returned to the Department the Certification and Agreement and the assurance that Wesleyan College has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

    Robert L. Moye II, Vice President for Business and Finance/Chief Financial Officer 
     
  2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students. - 

    $587,801 ($293,901 was authorized in G5 on 04/24/20 and $293,900 was authorized 05/04/20)
     
  3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter). -

    $289,800 in direct deposit and check payments have been processed. 
     
  4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. - 

    422
     
  5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act. - 

    The Business Office processed 387 individual payments.
     
  6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act. - 

    The Wesleyan College Office of Financial Aid calculated an index for distribution based on Estimated Family Contribution (EFC) and Financial Need determined by the 2019-2020 FAFSA. Students with lower EFC and higher Financial Need received larger grants. Students with higher EFC and lower Financial Need received smaller grants.
     
  7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    Example Notice:

    Dear Wesleyan College Student,

    We are happy to inform you that you are receiving a grant administered jointly between Wesleyan College and the U.S. Department of Education (DoE). These funds will not need to be paid back; however, they may be considered taxable income, and you may receive a 1098 or 1099 next year, depending on guidelines from the federal government.

    The funds came from the CARES Act. Following DoE regulations, the Wesleyan College Office of Financial Aid calculated an index for distribution based on Estimated Family Contribution (EFC) and Financial Need determined by the 2019-2020 FAFSA.

    Your grant will be deposited according to the direct deposit information we have on file for you. If you have not provided the College with banking information or if you need to update your current banking information, please submit a Direct Deposit Authorization form via WesPortal (Student Tab ? Financial Information). You will have until May 3 to submit or update your banking information, after which the Business Office will begin disbursing the grant funds.

    We know how disruptive this global health crisis has been to you, and we hope this grant will bring some relief. I hope you and your family are safe and well. If you have further questions, please contact me at dmiller@wesleyancollege.edu.

    Sincerely,

    Daniel Miller
    Director of Financial Aid

 

Conclusion:
Wesleyan College is committed to maintaining compliance with the CARES Act and committed to the care and success of its students during and beyond this unprecedented time. 

Student Tips for Remote Learning Success

Learning at a distance requires a key set of skills if you want to do well. You're likely juggling studying remotely with a job, a family, and other commitments, so it is normal to feel like you may not have enough time for everything. Here are some useful strategies which will not only help you stay on track but also will help you succeed in your courses.
 

ORGANIZATIONAL & TIME MANAGEMENT SKILLS

With all the responsibilities you have to handle, it may seem like you never have enough time. Our advice is that you use all the resources and tools at hand to make your work easier. Here are some ways to keep yourself organized and on track for success.

Make a course calendar.

You can use the dates provided by your professor for each course to create your own personal deadline calendar for assignments and class meetings, even using a different colored highlighter for each class. Make sure to include due dates for exams, assignments, projects, and discussion posts/responses. Set aside dedicated study time throughout each week as well. You can use a physical calendar or use a calendar app, for example the Google Calendar attached to your Wesleyan Gmail account. Having your dates set out in front of you gives you a feeling of control and makes it much more clear in your mind what is due when.

Make a checklist every week.

Get even more specific by making yourself a weekly checklist. This gives you tasks to finish every day (or every couple days) and helps you keep on track without falling behind.

Set aside specific times for schoolwork.

Review your weekly schedule and carve out specific blocks of time (30 minutes-2 hours each) when you will study for each course. If you know you work best first thing in the morning, set aside an hour or two for schoolwork right after breakfast. You can also squeeze in a study session between class meetings during the day. Work according to your rhythm and daily schedule, but be practical and proactive about managing your available time. If you have fifteen minutes available without any interruptions, think to yourself, "That's fifteen minutes of reading I can get done!" instead of "Fifteen minutes is not enough..." Every little bit helps.

Log in to your Canvas course sites and Wesleyan Gmail account regularly.

Try to log in at least once every day. You can only keep up with a course when you log in regularly. Your professor may post important announcements regarding deadlines and assignments, so it is important to check in. Treat your class like a regular on campus class—give it the time it deserves. You can set personal reminders on your calendar or alarms on your phone to help you do this.

STAY MOTIVATED

When you are accustomed to being surrounded by other students and being guided by a professor, not being in a classroom can negatively affect your motivation. Self-motivation is essential if you want to stay on track with your courses remotely. Here are some ways you can help yourself stay motivated.

Set clear and manageable goals.

If you have a clear goal in mind, no matter how small, it is easier to buckle down and focus on your work. Think to yourself, "My goal for today is to write two paragraphs of my paper" instead of "I have to write this entire paper by the end of the week." Smaller goals are easier to achieve and seem less daunting, and you will feel better after being able to cross something off your list. Setting and achieving small, daily goals will motivate you to keep crossing things off that list.

Use short study bursts.

Motivate yourself to get started studying by committing to one small amount of time. For example, tell yourself you're going to do ten minutes of work. Set a timer for ten minutes, and when your timer goes off, get up and reward yourself with a walk around the house or good stretch. Once you begin, you may find it easier to continue by stringing together several short study bursts in a row. The hardest part of studying is getting started—action engenders motivation. 

Find a study area that works for you.

Everyone has a different studying style. Some students prefer absolute silence; others prefer background noise. Some students work best at the kitchen table. Others like to study at a desk in their own rooms. Make sure you find the environment that works best to motivate you and that allows you to concentrate fully on your work. 

Disconnect from distractions.

Make sure to limit outside distractions during your study time. Try not to check your phone, Facebook, or e-mail too often. Tell yourself you'll respond to messages every hour or so and not every minute.  

Reward yourself and take breaks.

Whenever you finish a big goal, reward yourself with a five to ten minute break. This allows you to gear up for the next task at hand. If you feel overwhelmed or can sense your mind wandering, make sure to walk away, have a coffee, or simply tune out for five to ten minutes while you get refreshed and motivated to start again. 

PAY ATTENTION TO DETAILS

One big difference between learning remotely and learning face-to-face is that your professor isn't standing in front of you, explaining course content and pointing out all of the necessary requirements for assignments and research. When you are studying remotely, your professor isn't there to give you feedback in person on your work. Therefore, it is up to you to make sure you ask for help when you need it and pay close attention to the feedback and resources your professor has provided. Here are some ways to hone in on important details:

Review your e-mails and the course announcements daily.

The primary way your professors will communicate with you is via course announcements and e-mail. Through these messages, your professors will provide updates and point out any adjustments to meeting times, office hours, learning goals, resources, activities, and assignments. The information provided may affect the way you approach your coursework so be sure not to miss it!

Read instructions on discussion forums and assignments carefully.

Since you will not be meeting face-to-face in a classroom, your professors will be communicating instructions for Discussion forums and assignments to you primarily in writing. Be sure to read all instructions carefully a couple of times to ensure you understand what your professor expects of you. Leave yourself ample time for asking your professor questions and for reading, research, and writing if required. Lastly, if your work will be graded with a rubric, be sure to compare your work to the stated grading criteria and make improvements as necessary.

Your professors may choose to set up Discussion forums in Canvas to promote class conversation and sharing of work. Some discussion forum activities will require you to post several times a week on different days, so do not save all your discussion forum posting for the last possible day. Also be sure that your post and responses are sufficiently detailed and relate directly to the discussion forum prompt.  

Study feedback from your professors and follow up as needed.

Your professors can provide feedback to you in a number of ways. When you check your grades on an assignment through the "Grades" tab in Canvas, you may see feedback there and also maybe grading on a rubric. Your professors may also e-mail feedback to you or reply to you directly in a discussion forum with helpful comments and feedback. Remember to check your Wesleyan Gmail and Canvas Inbox regularly in case your professor is trying to contact you about coursework. If you feel you need more explanation from your professor concerning feedback, don't be afraid to send a polite e-mail or Canvas message asking for more help.

Never hesitate to ask for help.

Sometimes students may feel lost when learning remotely or trying to complete a particular assignment. You should know that your professor is always there to help and provide extra information. You should never feel like you don't want to "bother" your professor. Send an e-mail or Canvas message explaining what kind of help you need—the sooner, the better! If the question you have is non-academic, your Campus Connector is always there to help you, too.

Archived Messages from the College
 

MARCH 30 | From the President

MARCH 30, 2020

Dear Wesleyan Students,

On March 12, we began communicating to you a series of decisions to respond to the threat of COVID-19. That was less than three weeks ago, and it feels like months, doesn’t it? Over the last three weeks we have witnessed increases in cases of the coronavirus in Georgia, the United States, and the world, as well as increases in deaths. Our hearts go out to individuals and families who have been affected by this public health crisis: patients, caregivers, health care workers, teachers and students, employers and employees. Everyone has been touched in some way, and the situation is worsening rather than improving.

In order to best protect our campus community, Wesleyan College will continue with remote instruction through the end of the spring semester. We are proud of the way students and faculty have transitioned to remote instruction this week, and we are confident we will continue to preserve the integrity of the excellent academic experiences for which Wesleyan is known. 

All residential students will receive an email with specific instructions from Residence Life regarding when they will be allowed to return to campus to retrieve their belongings and move out of the halls completely. The Business Office is working on a plan to adjust student accounts for unused room and board. Students will receive further information as soon as the plan is finalized. 

Unfortunately, this means we must postpone our May commencement ceremony. It is still our desire to have 2020 commencement ceremonies, and we hope they can be held this summer. We are also planning to have virtual versions of many of our end-of-semester events. Stay tuned for more information.

We know you will have many more questions, and we have anticipated some of them below. If you do not find the answer to your question, contact your Campus Connector.

Your campus leaders are heartbroken that we will not have you here for the remainder of the semester, but your safety is more important than our desire to be with you. We are working tirelessly to create ways to connect with you and with each other, and we will continue to do so. Please follow the advice of our local, state, and national leaders. Stay safe, stay well, and stay connected.

Sending Wesleyan love,

Vivia L. Fowler signature
Vivia Fowler
 

MARCH 17 | From the President

Dear Wesleyan Community,

With the ever-increasing threat to the health of our constituents due to COVID-19, Wesleyan College’s leaders have taken new steps to protect our community and do our part to contain the spread of the virus. These steps are similar to Governor Kemp’s announcement on March 16 ordering the closure of public schools, colleges, and universities through the end of March. Please read this entire document carefully. If, after reading it, you have additional questions, you may consult the Frequently Asked Questions document on the COVID-19 webpage.

Instruction
Beginning March 23 and until further notice, all undergraduate and graduate courses will be taught remotely using Canvas and other modes of communication. Each instructor will contact her or his class to make the transition as smooth as possible.

  • Students who do not have adequate access to computers or the internet should contact Dean Christy Henry (chenry@wesleyancollege.edu).
  • Residential students must have permission to remain in the residence halls. Others may not enter their residences except in case of emergency. Meals will be served each day from 11-1 and 5-6 for students with permission to remain on campus.
  • Students who remain on campus and experience flu-like symptoms must contact Health Services and self-quarantine for at least 14 days. If the student is in a room or suite with other students, she can be moved to a special quarantine location.

College Operations
Beginning Wednesday, March 18, and until further notice, Wesleyan College operations will continue as smoothly as possible with the following exceptions:

  • All campus-sponsored activities and travel will be suspended until further notice. No gatherings of groups larger than 10 persons will be permitted on campus, following the guidance of the Centers for Disease Control (CDC).
  • 24-hour access to Willet Library will be discontinued.
  • With the exception of the Tucker Road Entrance #5, all gates will be closed. Campus buildings will be locked, with the exception of the Olive Swann Porter (OSP) building.
  • All student work study will be suspended until further notice, unless the student is asked to perform an essential function remotely.
  • The USA South Athletic Conference has been cancelled for the remainder of the season for all spring sports. Coaches have been in contact with their teams to explain what this means for eligibility and other team activity.
  • Faculty will remain off campus for remote instruction and are available to their students via e-mail.
  • Staff will work on-site or remotely according to various functions.
    • Essential personnel will observe their regular on-site hours. This includes Police, IT, Facilities, Metz, and National employees. The Post Office will be open Monday-Friday from noon-2:00 pm. Teams will practice appropriate social distancing. 
    • All other offices will function with employees working remotely and only coming to campus to perform essential duties.

Please know that we are taking these precautions with the health and safety of our students, faculty, and staff and their families in mind. We hope to return to normal operations in early April in order to enjoy the traditional activities that take place at the end of the spring semester, but we cannot predict the future. We will update you regularly as this global health emergency unfolds.

Thank you to faculty and staff for managing this major shift in operations with the professionalism and creativity that are characteristic of Wesleyan employees. Thank you to our students for your patience and flexibility. And thank you to our Board of Trustees, alumnae, and members of the Macon community for your many expressions of encouragement and kindness, and especially for your prayers for Wesleyan.

Sincerely,
Vivia L. Fowler signature
Vivia Fowler, President

CONTACT INFORMATION
Faculty
Provost Melody Blake
Staff Meagon Davis
Residential Students Dionne George
Commuter Students Christy Henry
Academic Support Latasha Andre
ADA Accommodations Jill Amos
Health Services Ashlie Pullen
Counseling Services Myrana Craig

 

March 16 | Campus Housing

Urgent Message Regarding Campus Housing

MARCH 16, 2020

Due to an increase in social distancing restrictions nationally, all residential students must make every attempt to find alternative housing immediately. If extenuating circumstances exist that this is not possible, you must complete the Extenuating Circumstances Exception Application by 9am on Tuesday, March 17. All applications will be reviewed and notification of approval will be given by 12pm on Tuesday, March 17. Please note that you must receive an approval from the Director of Residence Life in order to remain in the residence halls after Tuesday, March 17, 2020. We anticipate that this will affect our campus for a minimum of two weeks.

In addition to all policies in the Student Handbook, the following policies are in effect:
  • No guests permitted
  • 24 hour quiet hours
  • Students may not gather in small or large groups and must minimize time spent off campus. 
  • Please take all belongings that you may need for an extended period of time.
March 15 | From the President

Dear Wesleyan Community:

Last week we notified you of Wesleyan College’s response to COVID-19, including our decision to extend spring break for students through March 22. Our Thursday afternoon announcement followed an emergency meeting of the Cabinet (president, vice presidents, and dean of students) and days of close monitoring of the rapidly-escalating spread of the virus in the United States and around the world. As we were meeting, Georgia’s Governor Brian Kemp held a press conference to declare a public health emergency for the state, and the following day President Donald Trump declared a national emergency. All around the country, schools are closing, athletic seasons have been curtailed, and large-scale gatherings have been cancelled. Healthy people are being encouraged to practice social distancing, and sick people are being encouraged to self-quarantine.

Our hearts go out to those of you whose lives have been disrupted by what the World Health Organization now refers to as a global pandemic. While we are not aware of any cases of COVID-19 in Middle Georgia or among our faculty, staff, or students, we know that many of you are experiencing anxiety about your health and the future. We care about you personally, and we especially want to make sure the challenging and supportive learning environment that we work so hard to create at Wesleyan will continue without disruption.

I am so very grateful to the many people who worked last week to develop and communicate our plans for the near future and to our faculty and staff who will ensure that our students continue to receive the expert care and support for which Wesleyan is known.

  • Beginning Sunday, March 15 at 5pm, dinner service will resume for students who registered to remain on campus, and for the next week, Metz will provide brunch from 11-1:00 and dinner from 5-6:00 for students who have received permission to remain on campus.
  • We strongly encourage students who are staying on campus to practice social distancing and to refrain from coming and going to and from campus, except when absolutely necessary. Students have received additional guidance from Student Affairs, Residence Life, and Health Services.
  • Faculty and staff will report to work Monday morning and will have meetings with their divisions throughout the day in order to plan for the near future. Those who have experienced any symptoms of illness must remain at home. Those who have extenuating circumstances, such as caring for others or medical risk factors, may consult with their supervisors about participation by conference call.
  • We are grateful to our friends from Metz and National for the extra measures they have taken to promote sanitary conditions.

No later than Tuesday afternoon, March 17, we will update everyone on decisions made over the next two days. Since the severity of this public health emergency changes by the hour, we encourage you to make sure your Wesleyan Alert system is active and consult the Wesleyan website page dedicated to current information about college operations.

Sending love,
Vivia L. Fowler signature
President Vivia Fowler

March 12 | From the President

Dear Wesleyan Community,

Like many of you, we have been following the developments of the coronavirus (COVID-19) very closely. We recognize the tremendous anxiety our community is feeling, and we are mindful that there are those among us who may be vulnerable to the virus. In recent communications, the Centers for Disease Control and Prevention (CDC) and the World Health Organization (WHO) have emphasized the importance of taking active measures to contain the spread of the virus in communities and mitigate the risk to vulnerable populations. Wesleyan takes this responsibility seriously; therefore, the following decisions are in effect immediately. Please read this communication carefully.

Effective immediately, Wesleyan College will extend spring break for residential and commuter students and cancel all in-person class meetings and college sponsored activities until Sunday, March 22, 2020.  We will take next week to prepare for how to continue the semester after that week, whether in person or remotely. Please note, all online Split B classes will begin as planned on March 16, so all students enrolled in online classes should plan to log in to Canvas and get started at that time. We will continue to monitor and send updates during the next week. 

No faculty, staff, or student should come to campus if they have any symptom of the virus. This includes fever, cough, or respiratory symptoms.

ACADEMICS

  • Classes are suspended until March 23. You will be notified prior to that date as to whether we will continue classes in person or remotely.
  • Faculty will be meeting next week to develop a plan for how to continue the semester.
  • Do not contact your faculty member yet. The faculty member will contact you next week with further information.
  • If we decide to continue classes without returning to campus, you will be notified of that via email, so it is imperative that you check your Wesleyan College email daily in order to stay on top of this very fluid situation. If you do not have internet or email access where you are, please contact Dean Christy Henry so we can develop an individual plan. 

 RESIDENTIAL STUDENTS

  • If you are on campus and can make arrangements to go home, we ask you to do so.
  • If you are currently staying on campus and cannot make arrangements to reside off campus during this time, or if you must return to campus at this time, you must complete this Extended Spring Break Form by March 13 at 5:00 pm to tell us if you plan to continue to stay on campus through next week. Limited dining service options will be available for those who are staying on campus.
  • If you need to come to campus to pick up any essential personal or class-related items you may do that, but do not stay on campus.
  • If you are on campus and have any symptoms, to include a fever or respiratory problems like cough or shortness of breath, you should call (478) 461-7787 and arrangements will be made to connect you with the Director of Health Services. We do not want you to leave your room before talking to the Director of Health Services.

EMPLOYEES

  • At this time, the College will remain open and operating for employees. College buildings and offices will remain open; staff members are expected to report to work unless they are ill or have made arrangements with their Supervisor. If you have a personal situation that makes you vulnerable to the virus, please work with your supervisor to develop a plan to ensure your well-being or the well-being of those you care for.

CAMPUS EVENTS

  • All large college or community events will be postponed until further notice.
  • All athletic events (on or off campus) will be postponed until further notice.

TRAVEL

  • In order to protect the most vulnerable among us, Wesleyan College has suspended all official and previously-authorized international travel and national travel to any state that has declared an emergency. This is in effect until later notice.
  • Anyone who has traveled to a CDC Level-3 country OR has been on a cruise ship may not return to campus for a period of not less than 14 days upon returning to the United States.

We are carefully considering our next steps in order to insure the continued safety of our community. We appreciate your flexibility, patience, and commitment to our community as we navigate the path forward together. While we do not have all of the answers to the very many questions that will naturally follow, we pledge to keep you informed as the path forward becomes clear. Please watch for future communications and expect that regular updates will appear on the college’s dedicated website page.

Our thoughts are with each of you and your families as we monitor this constantly-changing event.

Sincerely,
Vivia L. Fowler signature
President Vivia Fowler

 

Sign up for Wesleyan Alert System

All students, faculty, and staff members should register with Wesleyan ALERT, the College's Emergency TEXT Messaging service. In the event of an emergency, a TEXT message will be sent by a College official directly to the cell phone registered with the service. Sign up NOW: Wesleyan ALERT

Wesleyan College’s emergency procedures, including contact information for local hospitals, The Georgia Office of Homeland Security, Centers for Disease Control, and others can be found here

 

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